Privacy declarationby NielsBeuker

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Privacy Statement HBLegal B.V.

This privacy statement applies to the processing of personal data (hereafter also ‘data’) by HBLegal B.V. (hereafter ‘HBLegal’).

What data do we process and why?

HBLegal processes the following types of personal data for the following purposes:

From whom do we receive what data?

In some cases, we receive your data from other parties or persons:

Who do we share your data with?

We process the personal data, as starting point, only for ourselves and for the purpose of handling of the file. However, we share your personal data with other parties in the following cases:

The experts, other lawyers, civil law notaries, bailiffs, judicial authorities and government authorities are, in principle, established in the Netherlands. However, if it concerns services such as legal aid to a foreign client or a dispute, mediation or legal proceedings (connected with a person or party) in another country, then those persons may also be established outside of the Netherlands.

Are you obliged to provide certain data?

Yes. In order that we comply with our statutory identification obligation, HBLegal needs a number of basic data on the basis of which we can identify you (name, address, place of residence, if necessary, a copy of your passport).

In order to be able to handle your file and to provide you legal assistance, we will need certain data about your situation. It goes without saying that HBLegal will consult you in advance about this providing of data.

On what basis (‘legal bases’) is the use of your data based?

We use your data on the basis of the following bases (‘legal bases’):

Do we transfer your data to outside of the European Economic Area (‘EEA’)?

The data in your file is stored electronically with an ICT service provider and physically with an archive company in the Nederland.

The other parties or persons, specified here above, with whom HBLegal shares the data are, as starting point, established in the Netherlands. However, if it concerns legal services such as legal aid to a foreign client or a dispute, mediation or legal proceedings in another country, then those persons or parties could well also be established outside of the Netherlands and also outside of the EEA. That also applies to clients, opposite parties or other involved third parties outside of the EEA. We could thus be required to transfer certain personal data to those parties or persons outside of the EEA; that always takes place exclusively for the purpose of granting legal assistance.

The data in our time recording system is stored within the EEA, however, a fully encrypted back-up thereof is stored outside of the EEA; this back-up, however is exclusively accessible by us.

How long do we store your data?

We store your data for no longer than is necessary for the purpose for which we collect, receive and/or use it. Thereby the following storage criteria are applicable:

What rights do you have?

You have, on the basis of the General Data Protection Regulation (GDPR) in all events the following rights with regard to your personal data:

It could be that in certain cases, HBLegal has the right to refuse your request, for example, when this is necessary in the interest of the case we are looking after, or because certain data falls under our duty of confidentiality. In that case, we shall explain to you why we have refused the request.

If HBLegal has an agreement with you, it could be that HBLegal can no longer execute it if we do not have certain data from you; again, HBLegal will explain this to you.

What if you have requests, questions or complaints?

In order to exercise your rights or if you have complaints about the processing of your personal data, please contact HBLegal by using the following contact details:

HBLegal BV
Jansbuitensingel 29
6861 AD Arnhem, The Netherlands
T: +31 26 382 72 05
F: +31 26 845 00 80
E: info@hblegal.nl

Can we amend this privacy statement?

Yes. This privacy statement is dated 20 May 2018. HBLegal reserves the right to amend this privacy statement. If the amendment is important, HBLegal will notify you, for example, by sending you an e-mail message.

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